Frequently Asked Questions

Select a FOA to view questions and answers for the specific funding opportunity. Alternatively select "Non-FOA related items" to view system FAQ items.

Question 1: Where can I find instructions on how to submit an application?
Answer 1:

The User Guide for Applicants can be found at

Question 2: How do I know if I was successful in uploading my application?
Answer 2:

All applicants will receive an automated response when their application is successfully uploaded. If your Full Application was successfully submitted, a message will be displayed on the screen, and the IE-Exchange system will send an automated email confirming your submission. Please retain this automated email confirming a successful submission for your records.

Question 3: How do I submit an application?
Answer 3:

All applicants are required to submit their complete application through the IE-Exchange system. On IE-Exchange (, click "Apply" next to the funding opportunity to which you wish to apply. Click "login," and follow the instructions for the submission of an application. Also, see the User Guide for Applicants found at for more detailed instructions.

Question 4: How long does it take to upload a full application?
Answer 4:

The time required to upload an application will vary, depending on your internet connection, internet and data server traffic, file size, and other factors. Applicants are strongly encouraged to submit their applications at least 48 hours in advance of the submission deadline. Under normal conditions (i.e., at least 48 hours in advance of the submission deadline), Applicants should allow at least 1 hour to submit an application. Allow sufficient time to resolve any technical difficulties or seek assistance, if needed. Contact the IE-Exchange helpdesk for assistance at Please also retain screen shots or other documentation relative to any issues you experience.

Question 5: What size of file am I able to upload to the IE-Exchange?
Answer 5:

The maximum file size that can be uploaded to the IE-Exchange website is 50MB. Files in excess of 50MB cannot be uploaded. DOE will not accept late submissions that resulted from technical difficulties due to uploading files that exceed 50MB. Only in limited instances, including the Eligibility Statements and Evidence File, Participant Letters of Commitment and Cost Sharing File, and the Budget Support File, can a file in excess of 50MB be submitted as multiple files.

Question 6: If I am to upload a SF-424A for each budget year and one for the total, with the same level of detail for all sub awardees with an award value of greater than $100,000, how can I upload this information when I am only able to upload one file to the portal?
Answer 6:

Only one “Budget Information - Non-Construction Programs” (Standard form SF-424A) is required for the Applicant for the project period of performance and the SF-424 is included as a part of the Budget justification workbook and will 'auto-populate' as information is entered into the workbook. Additionally, each Subrecipient (i.e., sub awardee who is providing cost share or with a vested interest in the proposed project, beyond providing goods and services to the proposed project) that is expected to perform work estimated to be more than $250,000 or 25 percent of the total work effort (whichever is less) is required to complete a Subrecipient Budget Justification (IE-335) and the SF424A included as part of that workbook.

Question 7: If I have questions relating to the submission of my application in IE-Exchange, who do I contact?
Answer 7:

For questions relating to the submission of your application through the IE-Exchange portal, please contact us at For questions specific to the Funding Opportunity Announcement (FOA), please send your question to

Question 8: Will I receive feedback on my application?
Answer 8:

All Applicants whose application was comprehensively reviewed will also receive written feedback at the time of notification as to whether their application was selected for negotiation of an award, or not.

Question 9: Is there someone at the Office of Indian Energy I can talk to about my application?
Answer 9:

To ensure the integrity of the competitive process and that all potential applicants receive the same information, Office of Indian Energy staff and/or contractors may not answer any questions relating to the Funding Opportunity Announcement or your application. To ensure all potential applicants receive the same information and to receive an official response to your question, all questions must be directed to

Question 10: Can I submit multiple applications?
Answer 10:

Applicants may submit more than one application to this FOA (including more than one application under a particular Topic Area), provided each application is for a distinctively different project and each application addresses only one Topic Area. Each application must have a distinct title, unique Control Number as assigned by IE-Exchange during the registration process and be readily distinguishable. Each application must be limited to a single unique and distinct project.

Question 11: Please advise on how we submit our application through the IE-Exchange as this is not a familiar process.
Answer 11:

All application submissions must be made through IE-Exchange at To gain access to the IE-Exchange, the applicant must first register and create an account on the main IE-Exchange site. This account will then allow the user to register for any open Office of Indian Energy Funding Opportunity Announcements (FOAs) currently posted in IE-Exchange. For more on how to submit an application, please see the IE-Exchange User Guide for Applicants at Questions related to use of the IE-Exchange website should be submitted to

Question 12: What should we do if we are having technical difficulties uploading our application?
Answer 12:

Applicants that experience technical issues with submission of their application prior to the FOA deadline should contact the Exchange helpdesk at for assistance. The Exchange helpdesk will assist Applicants in resolving issues. Please retain any screenshots or other records to aid in resolving your issue. However, those Applicants who are unable to submit their applications because they are submitting them at the last minute, when network traffic is at its heaviest, will not be eligible for assistance from the Exchange helpdesk.

Question 13: Is an electronic signature acceptable for documents?
Answer 13:

Those forms that must be signed by an authorized representative, may be signed either digitally or manually in ink and scanned. Please see the FOA for additional information regarding forms requiring a signature.

Question 14: If none of the teams participate in lobbying, do we need to submit a SF-LLL form?
Answer 14: A SF-LLL, Disclosure of Lobbying Activities, form is not required as part of your application; however, a SF-LLL for will be required if your application is selected for negotiation. All Applicants whose application is selected for negotiation of award will be required to complete a SFLLL form, regardless of whether they engage in lobbying activities, or not.
Question 15: Should the required summary slide be in portrait or landscape format?
Answer 15:

The summary slide should be in landscape format. A template is available under ‘Required Application Documents’ for this FOA on IE-Exchange at The use of the PowerPoint slide template is not required; however, the information included within the template is required.


Question 16: Where do I include references and are the references included towards our page counts?
Answer 16:

References must be included as footnotes or endnotes in a font size of 10 or larger. Footnotes and endnotes are counted toward the maximum page requirement.

Question 17: Will the application documents be used for review by DOE only, or will they be made public?
Answer 17:

In conducting application evaluations, the Government may seek the advice of qualified non-federal personnel as reviewers. The Government may also use non-federal personnel to conduct routine, nondiscretionary administrative activities. The Applicant, by submitting its application, consents to the use of non-federal reviewers/administrators. Non-federal reviewers must sign conflict of interest and non-disclosure agreements prior to reviewing an application. Non-federal personnel conducting administrative activities must sign a non-disclosure agreement. However, applications submitted in response to a FOA are subject to the Freedom of Information Act (FOIA). Please see the FOA for instructions on marking specific pages of your application containing trade secrets or commercial or financial information that is privileged or confidential and the statutes governing release of information under FOIA.

Question 18: We missed the deadline to submit our application, due to our local internet problem. We are wondering whether there is a way to submit after the due date?
Answer 18:

Unfortunately, we are not able to accept late submissions. DOE will not extend deadlines for Applicants who fail to submit required information and documents due to server/connection issues.

Question 19: Who reviews our applications and decides which applications will be funded?
Answer 19:

Reviewers are subject matter experts who may be federal employees, employees of a National Laboratory, or other non-federal personnel. However, ultimately, the Selection Official considers the recommendations of the reviewers, along with other considerations such as program policy factors, in determining which applications to select for negotiation for an award.

Question 20: What is a UEI Number and where do I get one?
Answer 20:

A Unique Entity Identifier (UEI) number (replaced the data universal numbering system (DUNS) number) is required for all entities doing business with the federal government. Obtaining a UEI is one of the registrations that must be completed prior to submitting an application as it will be needed to register in IE-Exchange and submit an application. The UEI is a is a unique 12-character (alpha-numeric) number assigned to all entities (public and private companies, individuals, institutions, or organizations) obtained during the System for Award Management (SAM) registration or renewal process at

Question 21: What if I do not know our organization's UEI number?
Answer 21:

Existing registered entities can find their Unique Entity Identifier (UEI) number by signing on to

Question 22: Where do I submit a cost share reduction in IE-Exchange?
Answer 22:

Applicants requesting a cost share reduction must submit a Cost Share Reduction Request using the format and instructions included within the Cost Share Reduction Request template provided under ‘Required Application Documents’ for this FOA on IE-Exchange at A Microsoft Word template has been provided in IE-Exchange. The use of the Cost Share Reduction Request template is not required; however, the information included within the Cost Share Reduction Request template is required.

Question 23: Can I edit my application after submitting?
Answer 23:

Applicants may revise or update their application up until the FOA deadline by uploading revised files. See the User Guide for Applicants at

Question 24: I am reaching out to request clarification regarding the allowability and appropriate documentation for contingency costs (as defined in2 CFR Part 200 Subpart E § 200.433). My organization is assisting with the submission of an application for funding. The application proposes a large construction project, and in estimating the budget, project personnel would like to include a line item for contingency. Can you please clarify whether this is permissible under the FOA and how the method of calculation should be documented?
Answer 24:

Typically, projects being sought under Office of Indian Energy Funding Opportunity Announcements are not considered ‘large construction projects’; therefore contingency costs as a separate line item will not be considered. However, the budget estimates by cost category (e.g., labor, travel, equipment, contractual) within the proposed budget may consider uncertainty and those estimates should reflect those uncertainties. While these uncertainties may be included in the budget, please note only actual costs will be considered for reimbursement.

Question 25: When I try downloading the SF-424 and SF-LLL forms from the IE-Exchange FOA landing page, I get the following error, "There was an error opening this document. The file is damaged and could not be repaired." Please help.
Answer 25:

We recommend you first try a different browser like Edge or Chrome. If that does not work, go to your browser ‘settings’ or ‘more’ (top right corner) depending on the browser and ‘clear browsing data’ and depending on the browser either select ‘cookies and other site data’ or ‘clear data’. For Microsoft Edge instructions, see Delete Cookies in Microsoft Edge.  For Chrome instructions, see Clear Cache and Cookies from Chrome.